The ITI East Anglia Network is a professional association for practising translators and interpreters who are based in East Anglia or have connections with the region.

Data Controller: ITI East Anglia Network

Data Processor: Fiona Gray, Network Coordinator, f.gray@grayscaletranslations.co.uk

The type of personal information we collect

We currently collect and process the following information:

• Name
• Postal address
• Email address
• Phone number
• ITI membership category
• Professional details

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• To manage your membership of the network, including to maintain an internal database of members and to provide access to any user-only area of this website.
• To provide you with the services associated with membership, including but not limited to information about events and inclusion in the publicly searchable directory.
• To respond to your queries regarding joining the group and information about the group.
• To facilitate communication between members of the group.

We use the information that you have given us in order to fulfil the above purposes. We will not provide any of this information to third parties.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the Network Coordinator (f.gray@grayscaletranslations.co.uk).

(b) Our legitimate interest.

How we store your personal information

Your information is securely stored on an internal database in the form of an Excel file held by the Network Coordinator.

We do not keep the above-mentioned types of data for any longer than the period necessary to fulfil the purpose for which it was collected or for the period required for legal, accounting or reporting requirements, whichever is longer.

Your information will be deleted immediately should you ever leave the network.

Third-party gathering of personal data

Our website may contain embedded content from other websites, such as Twitter. This embedded content behaves in the same way as if you had visited that website, which means it is governed by that website’s privacy policy.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at f.gray@grayscaletranslations.co.uk if you wish to make a request.

Date of revision

This privacy policy and the membership data held will be revised at the end of the membership year (31 August). Anyone choosing not to renew their membership will be removed at this time and their information will be deleted. Members may request erasure or amendment of their details at any time.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at f.gray@grayscaletranslations.co.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Date of last revision: 20 April 2022